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Overall Tentative Schedule of Events Thursday, July 31st:
Friday: August 1:
Saturday, August 2:
Sunday: August 3
HERE ARE SOME FREQUENTLY ASKED QUESTIONS ABOUT ENTERTAINMENT AND BANQUET OPTIONSQ. What are the costs per person? A. $50 for alumni and guests before 2006; $25 for recent alumni and actives (2006 to today); children under 12 free Q. Why are we charging a flat amount for the event? A. First, the flat amount covers food, hors d’oeuvres, one included drink each night, coffee and donuts at the meeting, and the after party. Then there are numerous fixed costs to pay to stage the event. We must rent rooms for the functions, pay set up and clean up fees for the rooms, buy ABC licenses, rent tables and chairs, PA systems, pay tips, sales tax, speaker fees, ice, cups, snacks, name tags, etc. If we passed this thru dollar for dollar as an addition to meal cost, people would say the meal is not what the price would indicate, and they would not realize the fixed costs that must be paid. We want everyone to come to both the Friday eve and Saturday eve events. That is why we came up with a flat fee, not a fee for each event, because it takes all of this to do an event of this scope. There are actually 10 different functions in 10 different locations over 3 days that in various ways cost money to run. Q. Is food included in the $50. A. YES. It includes the Saturday eve banquet, Friday hors d’oeuvres, and one included drink each night before the cash bar. We’re picking up coffee and donuts for the brothers and LS/wives meetings, and we’ll have some lite refreshments at the after party. Q. I’m not able to go to all events. Why can’t I pay for just what I go to? A. The fixed costs are there whether we have 1 in the room or 200. In the past we had an accounting nightmare and a lot of volunteer work trying to keep track of who was coming to what. The size of the alumni association is almost 50% larger than when we had SilverFest. People come to the event to see friends, not to sit behind a clip board or laptop and check off who can go to which event. The flat fee is far simpler. It covers the variable costs of food, and helps pay the overall fixed costs. The honor system, rather than a bar coded badge and various lists of who is coming to which of 10 different events works well for BOAA attendees and for those BOAA volunteers who do all the logistics. Q. Are there any exceptions? A. Children under 12 free. (See next question). Q. I have a child under 12 coming to the Saturday eve Ultimate Tailgate Banquet. Is that OK? A. Absolutely. But we do need to know if they will eat. We will not have a child’s menu as such, but we have included some items that most children will eat. If he/she would not like the menu, plan to bring something they will enjoy. While under 12 is free to you as the parent, BOAA must pay for the child’s meal at a reduced rate, so we must know if your child is eating at the Banquet so we can make the meal guarantee properly. Q. Does BOAA absorb some costs? A. Absolutely. Most of the fixed costs. Your membership and donations annually allow BOAA to absorb most of the behind the scene costs that make our signature events popular. Generally, the food and drink is paid by the attendees. BOAA backstops most of the rest. Q. Does BOAA make money overall on the event. A. NO. As a matter of fact, BOAA is covering thousands of dollars of fixed costs…we WANT people to come, and we think that the many generous members of our association deserve a tangible benefit of membership. Surveys say that alumni events are a high priority and that we should do our best to make the events affordable. Translated, that means BOAA absorbs some costs, and members fund BOAA by annual dues, donations, etc. If we passed along every penny of an event cost, you would be paying probably double the amount we set. Surveys also say people like to come to events where a lot of people come so they can see a lot of friends. That is why every few years we have thrown signature events, in addition to the annual homecoming and pig roasts. BOAA gives back value to members from what members give in dollars to BOAA. Q. I need to wait to sign up. What is room deadline? A. July 17th for both dorms and Ramada. After that, no rooms will be guaranteed. Q. I want to wait to sign up to see who else is coming? A. Don’t! There will be tons of people, and if everyone waits to see if everyone they know is coming, that does not work. Sign up now, so your friends can see that YOU are coming, and will want to come too! Be the pacesetter. Q. The dorm rooms. What is in them? A. Check the link for lodging and the list of things in the rooms which includes A/C, linens, private baths, suites, more. Light years advanced from the dorm room you were in as a freshman. Q. Parking? A. We are told anywhere, with no passes needed, but confirm at check in.          
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© 2007 Beta Omega Chapter of Theta Xi |
